What is an e-Way bill & How can you Create an e-Way Bill?

An e-Way bill is an electronic statement of movement of goods that is generated via an online portal. Waybills are preparations by the carriers for shipments that contain details about the shipment, route, and charges. This can be considered as a popular answer to the question:

What is an e-waybill?

An e-way bill is a permit required for the interstate or intrastate transportation of goods worth more than INR 50,000. In addition to the details of the goods, the consignor, the recipient, and the transporter are included in the document. It can be generated electronically through the GSTN. You can track your credit's movement through Okcredit.

A mandatory e-way bill will be required for interstate supplies from April 1, 2018. Upon generating an e-way bill, a unique E-way Bill Number (EBN) is assigned to the entity generating the bill and provided to the supplier, recipient, and transporter. Continue reading this article for more information about the e-waybill benefits and how to make an e-waybill.

Who can issue an e-way bill?

If the value of the goods being transported is less than INR 50,000, registered transport companies and shipping companies can generate and issue an electronic waybill. In addition to unregistered sellers or their transporters, they can also generate an e-way bill as well. This means an e-way bill can be generated by both registered and non-registered individuals.

When can I issue an e-way bill?

An e-way bill is created when the supplier must transport multiple consignments of goods in one vehicle. After seeing when to issue an e-waybill, you can focus on how to create an e-waybill.

E-way bill benefits

For transportation of goods across state lines, it is the easiest and most convenient way to create a bill of lading. The transition from departmental policing to self-declaration is crucial for the movement of goods.

A taxpayer/transporter does not have to go to a tax office/checkpoint in order to generate an e-way bill/move goods from one state to another. As there are no check posts under the GST regime, there is no delay at check posts, and goods can be moved more quickly, allowing optimum utilisation of vehicles/resources.

Its purpose is to make e-way bills as user-friendly as possible. The process of generating e-way bills is straightforward and easy. We must establish safeguards and checks to ensure smooth tax administration, and improve the processes that tax officers follow to verify e-way bills. An e-waybill offers the following additional benefits.

1. Invoice tracking in real-time

Input tax credits (ITC) can be delivered faster by e-invoicing because invoices can be tracked in real-time via the supplier. You can manage your invoices and employees through Okstaff.

2. B2B invoices are reported one time only

Taxpayers use e-invoicing when they report the invoice only once, and the Invoice Registration Portal (IRP) authenticates the invoice and issues it an Invoice Reference Number (IRN). The details will automatically appear in a GSTR-1 return after authentication. Reports can now be generated automatically, rather than manually.

3. Easy creation of e-way bill

Taxpayers can generate the e-way bill easily via e-invoicing since they only need to update vehicle details. An e-way bill's Part-A will automatically be filled in with details from the e-invoice that has been authenticated through the GST portal.

4. Aiding the buyers

E-invoices are shared with the buyer, who is mentioned on the e-invoice after they are uploaded onto the GST portal for authentication. The buyer will be able to reconcile his purchase order against the e-invoice and accept/reject the invoice directly on their mobile device.

5. Frauds are reduced

Tax authorities will be able to use real-time information to reduce frauds.

6. Reduced data entry errors

E-invoicing generates a single invoice that is uploaded onto the portal, which facilitates multipurpose reporting. After invoicing is authenticated, the invoices will be transferred to the GST portal and e-waybill portal in real-time. With automatic data generation, taxpayers won't have to manually enter data into their GST returns, thereby reducing data entry errors.

7. Allows interoperability

The e-invoices are written according to a standard format, so they can be read by the software they generated. This enhances interoperability.

8. Curb tax evasion

The real-time accessibility of data will reduce the scope of invoice manipulation since invoices will start to appear before the transaction is completed. Therefore, faking GST invoices will become increasingly difficult, and in the same e-way, only genuine ITC can be claimed. Detailed information about input tax credits and output taxes is readily available, which makes it easier for tax officials to track fake input credits.

9. QR code

It is essential to have GST invoices for calculating the ITC. It may happen that an assessee loses an invoice or needs to obtain additional copies of this invoice. In these circumstances, QR codes will prove invaluable. By scanning this code, the assessee is able to generate the bill in PDF format as many times as he or she desires by scanning this code.

How to make an E-way bill

Now let’s see how you can create an e-waybill:

Step 1: Register your account at https://ewaybill.nic.in/ using your login information.

Note: E-way bills can only be generated if your tax status and the transporter's status are both registered.

Step 2: Use the “Generate New” link on the left side menu.

Step 3: Please provide the following information.

You can also select "Outward" for the transaction type if you're a supplier.
Whenever applicable, the GSTIN should be entered by the receiver, along with information regarding the beneficiary and the supplier. A few fields will be automatically filled in when GSTIN is provided.

STEP 4: Enter the description of the goods.

The name and description of the product must be filled out just as they appear on the tax invoice.
The HSN Code of the Product needs to be entered. Click here to find the HSN code.
IGST would apply to interstate transportation and SGST/CGST to intrastate transportation.
An e-way bill would be valid if it provided the approximate distance of the transportation.

Step 5: Click on Submit

Upon clicking the "SUBMIT" button, your E-way bill will be generated. Here we will see the E-way bill as well as the QR code with all the details on the E-way bill. To ensure that your invoice is transported throughout its travels to its destination, it is best to print a copy and give it to the transportation company.

Go to e-way bill system: https://www.ewaybillgst.gov.in/login.aspx

Enter your User Id and Password to log in to the e-way bill.

How to Register E-way bill Portal

E-way bill portal is the one-stop government website for e-way bill registration, generating e-way bill online and e-way bill resources.

You will see the following options on the registration page:

Registration of E-way bills: Registration of e-way bills (suppliers and recipients) for GST taxpayers
Transporter enrolment: E-way bills can be enrolled by unregistered transporters
For citizens, enrollment is as follows: Registration is open to non-taxpaying stakeholders.

Businesses can register for E-way bills online

GTINs and mobile numbers registered on the GST portal should be kept handy.

You can access this site at https://ewaybill.nic.in
To register for E-way Bills by entering GSTIN; click the Go button.
Upon submitting a request, a link for registering for electronic way-bills is provided.
On the application form, Applicant Name, Trade Name, Address, and Mobile Number are already pre-populated.
A mobile number registered with you will receive an OTP via SMS.
If you receive an OTP, enter it in the system, click Verify OTP, and the system will validate the OTP and verify the entered information.
Create a User ID or User Name to operate the newly created account on the e-way bill portal.

Note: There should be between eight and fifteen alphanumeric characters in the username, as well as some special characters.

Immediately after placing a request, the e-way bill portal checks if the specified User ID or User Name exists. Passwords must be entered after the User ID or Username is approved by the e-way bill.

Note:

Passwords must be at least eight characters long, including alphanumeric and special characters. Furthermore, the Password must be typed in uppercase and lowercase.

A final registration request can only be submitted following the validation and approval of the User ID / Username and Password.

Note: If there is an error, a pop-up will appear with the error message.

If all is fine, the system will create a User ID / Username and Password, and complete the registration process with the e-way bill portal.

Closing

In order to transport goods, E-way bills are essential. It is also essential that you focus on the other two components, such as staff management and credit management. Easy credit management is possible with Okcredit. Manage employee attendance and salary with Okstaff.

Also read:

1) 10 Best Ways to Promote Your Small Business
2) How Many Social Media Sites Can I Promote My Online Business On?
3) Online Business Ideas You Can Start Quickly
4) 8 Online Business Ideas That Could Make You Hit Gold in 2020

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FAQs

Q. What happens if an E-Way Bill is generated, but goods are not transported?

Ans. When the portal generates the E-way bill, it is cancelled electronically within 24 hours of its generation. When an officer verifies it during transit, there is no possibility of cancellation.

Q. What is a transporter ID?

Ans. When the value of goods exceeds the above limit, even an unregistered transporter must generate e-Way Bills. Since the transporter will not have a GSTIN, the concept of Transporter ID is introduced. Transporters who are not registered will receive a Transporter ID, which has to be displayed on every E-Way Bill instead of their GSTIN.